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Pursuant to the Law on Archival Material and Archival Activity (hereinafter: “Law“) which entered into force on February 2, 2021, numerous obligations arise for economic entities, which we have already written about in one of our previous publications.
Among other things, economic entities are obliged to submit an archive book to the competent archive by April 30, 2021, for documentary material created in the previous year.
Namely, economic entities are obliged to enter all documentary material created by their work in the archive book, as of the day of establishment of the company as the creator/holder of documentary material, until the last completed calendar year. If the business entity has not kept an archive book so far, it is obliged to first list the oldest documentation, i.e. the list of documentation is made chronologically.
The archive book can be kept in the form of a book or in electronic form, and only categories of documentary material are entered in the archive book and not individual acts. Therefore, it is necessary to enter data on documentation storage units (folders, binders or boxes in which documentary material is stored) in the archive book, and not data on each individual document.
The archive book or a transcript of the archive book shall be submitted to the competent archive with an accompanying letter containing information on the telephone number and the contact person designated for the protection of archival material and documentary material.
We also note that the Archive of Belgrade has extended the deadline for submitting the archive book for companies that fall under its jurisdiction, and it is stated in the announcement that April 30 will not be taken as the final deadline. If the company is not able to submit the archive book to the competent archive within the legal deadline, we suggest that you contact the competent archive and check the possibility of extending the deadline.
In addition to submitting the archive book within the specified period, companies are obliged, among other things, to adopt the following acts:
– General act on the manner of recording, classification, archiving and storage of archival material and documentary material;
– List of categories of archival material and documentary material with retention periods;
– General act on the manner of recording, protection and use of electronic documents.
In addition, there is an obligation to issue a decision on appointing a responsible expert for the protection of archival material and documentary material and handling archival material and documentary material.
If you need assistance in fulfilling your obligations under the Law and drafting the above mentioned acts, our team can provide you with all the necessary legal assistance and support.
This article is for informational purposes only and does not constitute legal advice. If you need additional information regarding the subject, feel free to contact us by email email@example.com or by phone +381677049551.